July 11, 2013

Student-Athlete Compliance Forms Now Available

Dear Wentworth Students,

This email is for ANY student – both returning students and incoming freshmen/transfers – who has an interest in trying out for any varsity athletics team during the 2013-2014 academic year.

If you are interested in playing ANY intercollegiate, varsity sport at Wentworth this year, there are several forms you need to fill out before you may begin practicing. You now have direct access to ALL of the institutional forms through the Current Student-Athlete section of the Athletics website (everything is being done electronically, except for the pre-participation physical form, which can be downloaded as a PDF), but in order to access the NCAA-mandated forms, you need to fill this short form out so that you can be activated in the NCAA system. Once you have been activated, you will receive an email with a link to the NCAA forms. Registration forms are typically processed through our system and uploaded to the NCAA site within one to two business days.

Please note that if you were a member of a VARSITY team last year (participated in at least one contest and/or practiced after the first date of competition), you do not need to fill out the sport registration form as your information has been rolled over in the NCAA system and you should have received an email from “nobody(at)ncaa(dot)org.” If you were a member of a team last year and have not received this email, sent to the address you provided when you registered last year, please contact Bill Gorman for further assistance. Members of the men’s rowing team DO need to fill out this form, regardless of if they played on the club team last year or not.

Once you fill out the registration form you will have received an email from the aforementioned “nobody(at)ncaa(dot) org,” which contains your login information. Again, this process and all of the other forms under this section of the website are mandated for anyone who wishes to try out for a team. Just because you were a member of a team last year doesn’t exempt from doing this.

Please note that you can not fill out the NCAA forms until you have been registered in the system as each student-athlete is assigned a different code. Forwarding the email to anyone who hasn’t been registered in the system will not work for those recipients. Additionally, you have seven (7) days from the time the email is sent out in order to complete these forms before the system times you out and you will need to be reset through our office. If you are under the age of 18 when you fill out the registration form, you need to also fill out the PDF version of the NCAA Drug Testing Consent Form, as it requires a parent or guardian signature.

In order to streamline the process there is only one internal form that needs to be filled out online, the 2013-2014 Student-Athlete Biographical Form. This form combines the historical questionnaire and the sports information questionnaire. With this new process, all student-athletes are required to fill out this form for this year. In future years, it is anticipated that returning student-athletes will be required to fill out a much shorter version. NCAA forms will always be required of all student-athletes every year as that is an NCAA rule, not a Wentworth rule.

When filling out the Student-Athlete Biographical Form, you will know you have done them correctly provided:  once you hit “Submit,” you will be taken to a review screen where you will have the chance to confirm all of your responses and in the event there are any questions that have not been completed, they will show up in red and you will need to go back (by clicking “re-edit form”). If everything is correct, please click the “Please Confirm” button. This will bring you to a confirmation screen that says:  “Thank you for submitting your form.” If this screen did not show up, your form was not received.

Regarding the medical forms, it is strongly suggested that students get on top of this during the summer months to alleviate any problems there may be prior to the start of your season. Questions pertaining to the medical forms should be addressed to the Athletic Training Office at (617) 989-4144. Completed physical forms may be dropped off at the Athletics Office during normal business hours or mailed to Wentworth, to the attention of Jackie Clark, Head Athletic Trainer.

If there are any questions regarding this, please contact the Athletics Office at (617) 989-4655.

Information regarding informational meetings for each team will follow later this summer.

Thank you in advance for your cooperation!